Wireless Agreements

Some staff members can be reimbursed for the use of their personal wireless services for work purposes. You can read the eligibility requirements in the Wireless Reimbursement Policy and Form and ask your supervisor whether you qualify. Wireless reimbursements are expensed to your department.

Steps to Initiate a Wireless Agreement

  1. Ask your supervisor whether you qualify.

  2. Download the form. Complete the fields at the top of pg. 3.

  3. Don’t sign it yet!

  4. Download a recent bill .pdf from your online account.
    If you receive a paper bill, scan the pages which show your name and phone number, plan type (voice only or voice and data), total amount due, and taxes and fees. You can omit the call history pages.
    If you have prepaid service, download or screenshot the page which shows your name, phone number, and plan type.

  5. Email the form and bill to the Director of Technology Operations, who will confirm that the bill matches the agreement (phone number or name, carrier, services).

  6. Tech Ops will obtain signatures from you, your department head, and the VP of Human Resources. You’ll receive a signed copy for your records. Accounts Payable also receives a copy.

  7. Once the agreement is signed, you can be reimbursed every month, or up to six months at a time after the bill date. AvidCo doesn’t reimburse expenses older than six months.

  8. If you change your carrier, plan type, or your phone number, complete the form again.

Steps to Complete the Expense Reimbursement Form

Accounts Payable processes expense reimbursements signed by end of day Friday in the following week’s check run. Checks are typically available by Friday for pickup or to mail. 

  1. Download the form.  

  2. At the top, enter your name, the month and year, and your department number.

  3. Under Miscellaneous Expenses, enter the carrier name, the billing period, and the amount. The charge date is the last day of the billing period.

  4. Download the bill .pdf from your online account. You can omit the call history pages.
    If you receive a paper bill, scan the pages which show your name, phone number, plan type, total amount due, and taxes and fees.
    If you have prepaid service, download or screenshot your payment history for the time period of the expense reimbursement.

  5. Email the form and the bill(s) to your department admin.

  6. You’ll receive a request to sign the form. You’ll receive a signed copy for your records. Accounts Payable also receives a copy.

  7. Accounts Payable will cut the check and deliver it to you.